Identity and contact
Approved personal, contact and emergency details with controlled employee self-service.
EMPLOYEE RECORDS · CORE HR
One employee record, kept useful from joining to exit.
Keep verified personal details, employment history, reporting lines and documents in one controlled record—not across spreadsheets, inboxes and private messages.
Role-based access · Change history · Employee self-service
Employee recordActiveAKAarya KarkiProduct Designer · Kathmandu
- Employee ID
- HJ-0042
- Reports to
- Nisha Shrestha
- Joined
- 14 April 2025
- Employment
- Full-time
THE RECORD BEHIND EVERY HR WORKFLOW
Stop entering the same employee information in five places.
An employee’s team, manager, job status and work location affect attendance, leave, payroll preparation and access. Hajiri keeps that shared context in one record so an approved change can reach the workflows that depend on it.
- One source: current employee and employment details
- Clear ownership: employees, managers and HR see the fields appropriate to them
- Visible changes: important updates retain effective dates and history
WHAT THE RECORD HOLDS
Useful structure, without turning a person into a pile of fields.
Employment
Employee ID, joining date, employment type, status, workplace and relevant job information.
Organisation
Team, department, manager and reporting relationships used across everyday approvals.
Documents
Authorised employee documents with appropriate visibility instead of scattered email attachments.
Job history
Role, team and status changes with effective dates so HR can understand what applied when.
Access and responsibility
Role-based permissions that distinguish employee, manager, HR and administrative responsibilities.
MANAGE A CHANGE
Record the decision once, with the date it takes effect.
When an employee changes role, team, manager or workplace, Hajiri keeps the current record and its history understandable. Authorised teams can review the change before connected workflows rely on it.
CHANGEProduct Designer → Senior Product Designer
REPORTING MANAGERNisha Shrestha · unchanged
REQUESTED BYHR Administrator
ONE RECORD, CONNECTED WORK
Employee context where it is needed.
- Employee
- Own permitted details and documents
- Manager
- Relevant information for direct reports
- HR
- Authorised employment records and changes
- Administrator
- Configuration and assigned system controls
PRIVACY AND CONTROL
Access should follow responsibility.
Employee information is not equally appropriate for everyone. Hajiri supports role-based access, documented administration and responsible data handling. Your organisation remains responsible for configuring access, notices, retention and lawful HR practices.
Read Hajiri’s privacy policy →BEFORE YOU IMPLEMENT
Common Core HR questions.
Can employees update their own information?+
Yes. Self-service can be enabled for permitted fields while HR retains control over information that must be verified or restricted.
Can we import employee records from spreadsheets?+
Yes. A structured implementation should clean, map and validate source data before it becomes the active employee record.
Can managers see every employee?+
Access can be limited according to responsibility. A manager may receive an appropriate view of direct reports without receiving unrestricted access to the organisation.
Does Hajiri replace our HR policies?+
No. Hajiri helps apply and document approved workflows. Your organisation remains responsible for its policies, legal review and employment decisions.
START WITH CLEAN RECORDS