Submit the expense
Attach a receipt, add the amount, currency, business reason, date and the project or cost centre the spend belongs to.
HAJIRI EXPENSES · PROJECT COST · REIMBURSEMENTS
Know what each project costs beyond the hours.
Hajiri gives employees one clear place to submit receipts, tag the right project and request reimbursement. Managers and finance can approve spend, follow payment status and see expense cost beside project time.
New expenseDRAFTAMOUNTNPR 2,450Receipt attached · 19 Sep
ONE EXPENSE RECORDReceiptProjectCategoryApprovalPayment status
EXPENSE MANAGEMENT FOR PROJECT WORK
Stop treating receipts, reimbursements and project cost as three different problems.
Every submitted expense has a business purpose, category, amount, receipt and project. That makes it simpler to review what a job has cost, what needs reimbursement and what finance still needs to pay.
FROM RECEIPT TO REIMBURSEMENT
A clear path for employees, managers and finance.
Review against policy
The right manager checks the project context, category, amount and policy conditions before deciding whether to approve or return it.
Verify for payment
Finance can validate the record, prepare reimbursement and keep the payment status visible to the employee and authorised team.
Read the project cost
Approved expenses sit beside approved project time, helping leaders understand travel, materials and other delivery costs before the job ends.
RETAIL HR ROLLOUT
Project cost
Approved time51hNPR 88,200
Travel and transport8 claimsNPR 14,850
Project materials3 claimsNPR 6,400
PROJECT COST, NOT JUST REIMBURSEMENT
See where a project budget is going.
Hajiri combines approved expenses with recorded project time so teams can review the cost of delivering a job. Separate reimbursable spend from company-paid cost, and keep client, project and cost-centre reporting understandable.
- Travel, meals, materials and project purchases
- Employee-paid and company-paid expense context
- Project, client and cost-centre allocation
- Budget use and job-cost reporting
POLICIES THAT MAKE REVIEW FASTER
Give people clear rules before they spend.
Set expense categories, required receipt rules, spending limits and approval owners around your organisation’s policy. Employees know what to submit; managers know what to check; finance gets cleaner records.
CategoriesTravel, fuel, meals, accommodation, supplies and custom types.RulesReceipt requirements, limits, policy notes and supported currencies.ApprovalsRoute based on project, team, amount, category or cost centre.
EXPENSE CLAIMS
Waiting for action
NO MORE “DID FINANCE PAY THIS?”
Make reimbursement status visible.
Employees can see whether a claim is draft, submitted, returned, approved, in payment or paid. Finance and managers can focus on the exceptions instead of responding to repeated status messages.
EXPENSE QUESTIONS
Before you start submitting claims.
Can an expense be assigned to a project?+
Yes. Each expense can carry a project, client, task or cost-centre context so approved spend can appear in project and job-cost reporting.
Can employees attach receipts?+
Yes. Employees can attach the available receipt or supporting document with the amount, date, category and business purpose.
Can we route approvals by amount or category?+
Yes. Approval routes can be configured around your policy, including project, team, category, amount and authorised review roles.
Does approved expense connect with reimbursement status?+
Yes. The record can move through submitted, reviewed, approved, in-payment and paid states so employees and finance can see the current position.
START WITH ONE PROJECT
Put project time and project spend in the same place.
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