Workplace terms,
without the jargon.

Attendance

Absent

No attendance is recorded for a scheduled workday, subject to the organisation’s approved leave, holiday and correction rules.

Attendance

Attendance exception

A check-in or attendance record that needs review—for example, a missing checkout, late arrival or unmatched shift.

Attendance

Attendance regularisation

A documented request to correct an incomplete or inaccurate attendance record, normally reviewed by a manager or HR.

Employee records

Audit trail

A dated history of who created, changed or approved a record. It helps teams review decisions and investigate errors.

Payroll

Basic salary

The fixed salary component stated in the employment terms, before eligible allowances, overtime, deductions or employer contributions.

Attendance

Biometric attendance

Attendance captured using a physical characteristic such as a fingerprint or face. Use requires clear purpose, consent or other lawful basis, access controls and a deletion process.

Time & cost

Cost centre

A business unit, team or activity to which labour and other costs are assigned for reporting.

Employee records

Effective date

The date from which an approved employment, salary, policy or organisational change begins to apply.

Employee records

Employee self-service (ESS)

Secure access that lets an employee view permitted records and submit requests such as leave or attendance corrections.

Employment

Employment contract

The written agreement setting out the employment relationship, duties and agreed terms. It should be reviewed for compliance with applicable Nepal law.

Attendance

Geofence

A virtual boundary around an approved location, used to evaluate whether a location-aware attendance event occurred nearby.

Payroll

Gross salary

Total earnings before applicable deductions. The included components depend on the organisation’s salary structure and approved payroll rules.

Payroll

Gratuity

A long-service employment benefit whose eligibility and calculation should follow the employee’s terms and applicable Nepal law.

Employee records

HRMS

Human Resource Management System: software that connects employee records with workflows such as attendance, leave, payroll preparation and reporting.

Time & cost

Job costing

Assigning employee time and labour cost to a job, project or client to understand delivery cost and margin.

Leave

Leave balance

The amount of a leave type currently available to an employee after accruals, usage, adjustments and applicable rules.

Leave

Leave encashment

Payment for eligible unused leave according to company policy, employment terms and applicable requirements.

Payroll

Net pay

The amount payable after approved earnings, deductions, tax and other payroll adjustments have been applied.

Payroll

Overtime

Approved work beyond normal working hours. Eligibility, rate and limits should follow policy, employment terms and applicable Nepal law.

Payroll

PAN

Permanent Account Number used for tax identification in Nepal. Employers should collect and handle it as sensitive personal information.

Payroll

Payroll cutoff

The deadline after which approved attendance, leave and salary inputs are locked or controlled for a payroll cycle.

Payroll

Payroll period

The start and end dates covered by one payroll calculation, such as a Nepali calendar month.

Employment

Probation period

An initial employment period used to assess suitability under agreed terms and applicable rules; it does not remove employee rights.

Employee records

Role-based access

Permissions assigned according to job responsibility so people can only view or change information needed for their work.

Attendance

Roster

A planned schedule showing who is expected to work, on which shift, date and location.

Attendance

Shift

A defined work period with expected start, end and break rules used to interpret attendance.

Payroll

Tax deduction at source (TDS)

Tax withheld from a payment and deposited or reported by the responsible payer under applicable Nepal tax requirements.

Time & cost

Timesheet

A record of time allocated to projects, clients, tasks or cost centres, whether captured by a timer or entered manually.

Leave

Unpaid leave

Approved leave for which salary may not be payable for the relevant period, according to policy and applicable rules.

Attendance

Working day

A day an employee is scheduled or required to work after considering the applicable calendar, shift, holiday and leave rules.