Project expenses are easy to lose when they are submitted late, approved in separate messages and reported without a connection to the job they supported. A clear process helps managers understand cost while the project is still active.
Record the project context
Every expense should identify the project, purpose, date, amount and the supporting document your policy requires. Keep categories short and meaningful. A team cannot make a good decision from a report full of “other.”
Use a clear approval route
Employees need to know who reviews a claim and when reimbursement is expected. Reviewers need the supporting context, not just a total. Hajiri’s expense workflow helps connect approval records and project cost context.
Review cost with time, not in isolation
Where relevant, compare approved expenses with project time and the original budget. The goal is to spot a change early enough to act—not to create an accounting exercise for every small purchase.
Start with one project type and agree a practical receipt, approval and cut-off process before expanding it.
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