Capacity planning does not require a complex forecasting model to be useful. Teams can begin with a clear view of expected work, available people, approved leave and project effort.
Start with a short planning horizon
Review the next few weeks or the next project phase. Identify known leave, scheduled work, critical deadlines and roles that have no cover. This creates a practical conversation before pressure builds.
Use time data carefully
Where project time is recorded, look for trends in effort and workload rather than treating every hour as a performance score. Hajiri’s time tracking helps teams understand project commitment alongside attendance and leave context.
Act on visible constraints
Capacity information should lead to a choice: move a deadline, reassign work, approve temporary support or change the plan. A report that does not change a decision is probably too complicated.
Simple, regular planning is more valuable than an ambitious model nobody updates.
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