QR and face attendance can make check-ins easier to verify, but technology alone does not create a fair attendance process. Employees need to understand why the method is used, what is collected, who can see it and what happens when the normal method cannot be used.
Explain the purpose before enrolment
State the operational purpose in plain language: for example, confirming attendance at an approved workplace. Do not collect more information than the process requires. Explain the approved check-in method, the fallback process and the contact person for questions.
Be specific about face data
Where face verification is used, give employees information about collection, use, access, retention and deletion. Hajiri’s privacy policy includes face-data information; your organisation should also communicate its own policy and consent process.
Test the exception route
People will occasionally have a device, connectivity or enrolment problem. Test how an employee records the exception, how a manager reviews it and how HR can see the final outcome. A documented fallback is essential to a fair rollout.
Transparency makes attendance technology more dependable for everyone involved.
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