A payroll change is not just a number. It has a reason, effective date, source record and authorised reviewer. When those details are scattered, HR and finance spend the end of every period trying to establish which version is correct.
Set one route for changes
Use a documented process for employee updates, attendance corrections, leave changes and approved adjustments. Name who submits, who checks and who approves. This gives employees a fair route and prevents informal requests from being missed.
Use cut-offs with an exception policy
Publish a normal closing date, but define what happens when a genuine correction arrives later. Record whether it is handled in the current period or carried to the next review. The key is transparency, not rigidity.
Keep the approval history
Hajiri connects payroll preparation with attendance and leave records so reviewers can see the context behind an approved input. That makes later questions easier to resolve.
A clean change-control process protects employees, payroll reviewers and the organisation at the same time.
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