NGOs and INGOs often manage employees across projects, offices and field locations. Teams need a way to keep employee records current, make approval routes visible and understand where time is being spent—without adding reporting work that distracts from programmes.
Keep a shared employee record
Use one authorised record for role, manager, location and essential documents. This reduces duplicate data entry when a person changes project or reporting line. Access should reflect responsibility, especially where records contain personal information.
Use project time purposefully
Where grant or programme reporting requires time records, make the categories meaningful and the approval process predictable. Employees should know why they record time and managers should review it close to the work. Hajiri’s time tracking workflow supports project context without turning a normal workday into an audit exercise.
Design for remote and field realities
Test the attendance method, connectivity assumptions and correction workflow with actual field teams. A policy that works only at headquarters will create exceptions everywhere else.
The useful outcome is simple: clearer people records, fewer disconnected approvals and more reliable project context.
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